Sponsorship Guidelines

Every year, Memorial Health System receives many requests for support from various community groups and organizations. With this, the health system is challenged with how to balance the measure of what we already contribute to the local community as a not-for-profit healthcare provider.

Our budget for contributions is limited. Whether a request is for a cash donation, support for a local program, or other opportunities, we will do our best to match our limited discretionary funds with community needs.

Considerations

Sponsorship Considerations will be given to the following (but not limited to):

Community events such as walks, runs, auctions, golf outings, etc.
Community service/development organizations
Cultural programs/events
Donations
Event participation or contribution
Fundraising dinners
Internal & external requests
Logo items/giveaways
Medical equipment (*see explanation below)
School fundraisers

*Memorial Health System occasionally donates equipment or other materials to not-for-profit organizations and entities. These donations are usually limited to situations where system surplus or discard is matched with the identified needs of an organization.

Contributions also may include staff time, meeting space, and other non-financial resources for projects and activities that support our giving priorities.

General Criteria

Sponsorships for national organizations must be centered on a local or regional event
Policy action or legislative advocacy groups, endowment funds, multiple-year pledge campaigns, and annual fund drives will not be considered through this fund
We will not fund religious, fraternal, political, or labor organizations, this also includes individuals or individual endeavors
Requests must provide direct health-related or community benefits
External agencies and organizations requesting the use of the property must show proof of liability insurance
Memorial Health System will not grant annual, automatic contributions to any organizations; annual requests must be resubmitted

Note: Sponsorship is not advertising.

Priority will be Given To:

Not-for-profit organizations
Activities that specifically support our mission to improve the health and well-being of our community and our strategic goals
Fundraising events for organizations that have close relationships with Memorial Health System’s clinical programs, specifically its main service lines such as oncology, cardiac, rehabilitation, etc.
Requests that provide positive public awareness of our health system’s services
Activities that address key population health improvement initiatives in the areas we serve
Activities that promote public awareness in the areas we serve
Activities of not-for-profit organizations that promote economic development within our region
Schools and neighborhood organizations that are in geographic proximity to our facilities

How to Apply

Please complete the online sponsorship application.
If a physical form needs to be mailed to you, call (740) 374-1634 to request a hard copy. Requests should be returned to Memorial Health System, Marketing Office at 406 Colegate Drive, Marietta, Ohio 45750.

Submissions are received and evaluated on an ongoing basis. Decisions are based on consistency with the Memorial Health System’s community benefit plan and funding availability.

Due to the overwhelming amount of requests received each year, our team will only respond to requests that are approved. If you have not received a response within 30 days from the date of your submission, the request was not approved.

Due to the availability of funds, requests may be denied even if they fit the criteria.

If you have any questions or concerns, please contact Jennifer Offenberger, Associate Vice President, Service Excellence, at (740) 374-1797 or Alexis Fazio, Marketing Director at (740) 376-1972.

All funding requests will be submitted to the sponsorship committee for consideration. All decisions made by the committee are final.

This process is in place to ensure that all applications are evaluated equally and fulfill our mission, vision, values, and strategic initiatives.

Sponsorship Application

Date of Request: (*)

Event/Sponsorship: (*)

Date of Event: (*)

Name of Organization: (*)

Organization's Address:

Requestor's Name(s):

Requestor's Mailing Address:

Requestor's Phone Number:

Requestor's Email Address:

Amount or in-kind contribution request:

If available, what are the sponsorship levels and associated benefits:

Number of people expected to be reached:

Timeline/Deadline for decision (funds must be requested at least 30 days prior to need): (*)

501c(3) number:

Are you a not-for-profit organization?

If yes, provide a copy of your not-for-profit status determination letter:

Has this group or organization requested any other funding from the Memorial Health System this year?

If yes, provide details:

Was this request made last year?

If yes, how much was requested?

Parameters for involvement (i.e., day-of-event involvement, giveaways, provided at event, other related needs):

Briefly describe the sponsorship or in-kind donation - how it supports the priorities identified in the sponsorship guidelines, etc.

Describe how funds will be spent:

How does this request promote health care?

Limited funds are available for sponsorship requests, so please tell the committee why your request should be considered over the numerous other requests received?